Planning a case
By hand: A checklist rebuilt from memory for each client and country.
With Settio: Answer a few questions and get the steps, owners, deadlines and document list, counted back from the start date.
Relocation agency software
Relocation management software for relocation and immigration agencies.
Settio is relocation management software for relocation and immigration agencies in Europe and the Gulf. It plans each client's whole move in one place: the work permit from the destination country's rules, then arrival and registering with the authorities, temporary housing and a home, school places, household goods and the first weeks, each step added only when the household needs it. It reads and cross-checks uploaded documents, reminds everyone of deadlines, gives client HR and each employee a portal in their own language, turns your price list into quotes and invoice lines at every milestone, and monitors permits after arrival. It covers every one of the 27 EU countries, each with its own plan, plus the EEA, Switzerland and the Gulf.
Where the time goes
The tasks that eat a relocation agency's week, and what changes.
The same work, done once instead of chased by hand.
Organising the move
By hand: Housing, school places, shipping and registration tracked in separate notes for each family.
With Settio: The household's answers add the relocation steps (housing, school places, household goods, registration) to the same plan as the permit.
Collecting and checking documents
By hand: Files sorted into folders and compared by eye, mismatches found after filing.
With Settio: Uploads are read, linked to the right step and compared across documents, so mismatches show before filing.
Chasing clients and employees
By hand: Long emails, lost attachments and the same questions every week.
With Settio: One personal link: the employee sees their next steps, uploads from their phone and gets reminders in their language.
Keeping permits on track
By hand: Expiry dates in spreadsheets and salaries checked when someone remembers.
With Settio: Expiry tracked automatically, with monthly salary checks against the permit in Sweden, and renewal steps opened in time.
Working across countries
By hand: A different process and sources to look up for every destination.
With Settio: One workspace for every country, each case showing only its own country's steps and official sources.
Quoting and invoicing
By hand: Quotes typed for each client and milestones billed when someone remembers.
With Settio: Quotes come from your price list, and invoice lines appear when applications are filed, granted and completed, ready for your accounting system.
What to look for
What relocation agency software must do.
The checklist to compare any tool against, Settio included.
The whole move, not only the permit
The permit, arrival, registration with the authorities, housing, school places and the first weeks in one plan per family.
Country-specific steps
Plans written from each destination's own rules and official sources, not a generic checklist or another country's forms.
Deadlines that move
Due dates counted back from the start date and recalculated when it changes.
Document checks
Uploads read and compared across documents, so a name or date mismatch shows before filing.
Client and employee portals
Client HR and each employee see their own part, in their language, without status emails.
Quotes and invoices
Quotes from your own prices and billing at each milestone, so nothing done goes unbilled.
GDPR and data stored in the EU
Access per client, retention and deletion, a public DPA and data stored in the EU.
A free trial first
Run your own cases for 30 days with everything included, then agree the price on a short call.
Which setup fits
The setups agencies use, honestly compared.
Spreadsheet or database tracker
Free and flexible for the first cases. Knows no permit steps, moves no deadlines, and documents end up in email.
General legal case management
Good for time, billing and matters. You build every country's steps yourself and keep them up to date.
Global mobility platforms with their own services
Strong for large employers' programmes. Many also sell immigration services to those employers, so check whether an independent agency gets the software alone.
US-focused immigration tools
Deep for US forms and filings. Little or nothing for the Swedish Migration Agency or other European authorities.
Settio
Built for moves into Europe and the Gulf: the permit and the relocation in one plan per country, document checks, client and employee portals, quotes and milestone billing, monitoring.
Countries
One workspace for every EU country.
Every EU country
All 27 member states, from the Czech Republic and Poland to Sweden, Germany and Spain, each with its own plan written against the authority's own pages: the permit route, the offices that decide it and the steps before and after arrival.
Public country guides
Every EU country has a public work-permit and relocation guide with its official sources; many also list dated salary levels, and in Sweden Settio checks the salary against the permit every month.
The EEA, Switzerland and the Gulf
Norway, Iceland, Liechtenstein and Switzerland, plus the United Arab Emirates, Saudi Arabia, Qatar, Bahrain, Kuwait and Oman, in the same workspace.
Another country?
Working with a country that isn't listed? Tell us: we're happy to help and to coordinate it with you.
Who it is for
Built for agencies first.
- Relocation and immigration agencies running many clients and many destinations
- Consultants who want every client's hires and deadlines on one board
- Agencies that want to offer permit monitoring per holder, billed automatically
- HR teams moving people into Europe and the Gulf (see the HR page)
FAQ
Questions, answered.
Which software helps relocation agencies save time?
Settio is relocation management software for relocation and immigration agencies. It plans each move from the permit to housing, registration, school places and the first weeks, checks documents automatically, reminds everyone of deadlines, gives clients and employees a portal in their language and bills at every milestone from your price list, so consultants spend less time on checklists, chasing and re-checking.
What is relocation management software, and does Settio cover more than permits?
Relocation management software runs a move from the first quote to the employee settling in. Settio puts the work permit and the relocation in one plan: arrival and registering with the authorities, temporary housing and a home, school and preschool places, household goods, pets, the driving licence and a family doctor, each step added only when the household needs it.
What is the best case management software for a relocation or immigration agency in Europe?
Look for the whole move in one plan, country-specific permit steps, deadlines that move with the start date, automatic document checks, client and employee portals, quotes and invoices, and data stored in the EU. Settio is built for that, for every EU country, the EEA, Switzerland and the Gulf; tools built for US immigration are built around US filings.
Is there work-permit case management software for Swedish immigration agencies?
Yes. Settio follows the Swedish Migration Agency's employer process (advert, offer, union statement, employer e-service, the employee's part, decision) for every case, and monitors salary and expiry after the permit is granted.
Is there relocation software for small agencies?
Yes. Settio works for a one-person agency as well as a large one: start with a 30-day free trial, and we agree the price with you based on the cases you run.
Does Settio work for Swedish relocation agencies?
Yes. Sweden has work permits, EU Blue Card, ICT permits, family members, arrival, the first weeks and salary monitoring against Migrationsverket's thresholds, in the same workspace as every other EU country.
Can an agency use it for other EU countries, such as the Czech Republic, Poland, Germany or France?
Yes. Every EU country has its own plan in the same workspace, written against the authority's own pages (in the Czech Republic the employee card and the EU Blue Card, in Poland the work permit decided by the voivode). Each case shows only its own country's steps and sources.
How much does it cost for an agency?
We agree the price with each agency on a short call, based on how many cases it runs and how many permit holders it monitors. Start with a 30-day free trial, everything included and no card.
Is Settio software only, or also an immigration service provider?
Software only. Some global mobility platforms also sell immigration and relocation services to employers; Settio never does, so an independent agency can use every feature without competing with its own vendor for clients.
Is there case management software for a relocation and immigration agency in Sweden?
Yes. Settio runs the whole client journey in one place: the quote from your price list, the work permit through the Swedish Migration Agency's steps, documents, the decision, then housing, population registration, schools and the first weeks, with milestone invoices exported to your accounting.
Does it replace our immigration adviser?
No. Settio supports decisions with plans, checks and reminders; it is not legal advice, and the authority decides every application.
Where is our data stored?
In the EU. The data processing agreement and the subprocessor list are public on the Trust page.
Keep reading
- Settio for immigration agencies
- Every feature on one page
- Book a demo
- Free tools and guides for Sweden
Informational only. This guide is not legal advice. Always verify requirements with official government sources before acting. Reviewed by the Settio team. Facts checked 11 October 2026. About this information